- #Biometric time clock without subscription how to#
- #Biometric time clock without subscription software#
New employees will receive instruction as part of their onboarding, but those who already work for you will need training in the new system, too.
#Biometric time clock without subscription how to#
Provide training to every employee on how to use the clock. Use geo-restrictions to limit where your employees can clock in if the fingerprint scanner won’t work. Have an alternative clock-in option available in case of a repeated failure. Provide wipes or hand sanitizer near the clock. This commonly happens when the fingerprint reader can’t register the employee’s fingerprint due to dry, wet, or dirty skin. The solutions don’t need to be complicated.įor example, sometimes there are false negatives with biometrics. Your employee training will include this information. This policy should cover everything from data security to keeping surfaces sanitized to clock failures. Once you have the clock installed, now what? Have a policy in place.Īs mentioned earlier, be sure you have a comprehensive policy in place regarding your time clock. Integration between the device and its software, and other related systems you’re using, is crucial.
#Biometric time clock without subscription software#
You may want to talk to your payroll or scheduling software provider to find out what devices they recommend and then choose from those options. You can find a biometric time clock online, as a stand-alone device, quite easily. That’s the basic setup all systems will have. The software converts that data to a digital format. How to Use a Facial Recognition and/or Fingerprint Time ClockĮvery biometric time clock system will require three basic things: the device, software, and a database of employees. Even if you have few restrictions, your company will want to define compliance and security measures regarding the handling of biometric data. Check with your state or a lawyer to find out if there are any restrictions to be sure you’re in compliance with current laws. However, in many other states, biometric time clocks are allowed. Labor departments have also interpreted current laws in ways that restrict biometric time clocks. Some courts have also ruled in favor of employees who refuse to use biometric time clocks due to religious concerns. Each of those states’ laws has different restrictions, use scenarios, and storage of data requirements in regards to biometrics. These states all have Biometric Information Privacy Acts (BIPA) that regulate how biometric time clocks can be used. The data you gather to identify each employee has been considered, in differing degrees, as intrusive and invasive in Illinois, Texas, and Washington. Some employees may not want you to collect their biometric data-and some states agree that there is a question of privacy rights. The accuracy will be improved as well.Īll of these benefits will help your bottom line and save you money. If you haven’t made the step to automatic time clock systems, you’ll find that they also save you time manually entering time card data into your payroll system. Most biometric time clocks integrate into a system you already have. The accurate time records you’ll generate from a biometric time clock make it easier to audit and track unnecessary overtime, late or absent employees, or other related issues. Many systems work using a mobile device, so for companies that have workers across the world or out in the field, biometrics work well. You can be assured that the employee is actually present when they say they are. They also make it easier to manage remote employees. They make it impossible for employees to “pad” their hours and add the extra time they didn’t work. Employers lose millions to this practice, and preventing buddy punching has always been a challenge. Biometric clocks end the problem of “buddy punching,” which is when an employee punches in for another employee. Biometric time clocks change all of that. Traditional time clocks have made this easy.
Unfortunately, people are good at finding loopholes or ways to game a system. Benefits of Biometric Time Clocks For Your Business Whatever the device uses, the measurement it takes is unique to each employee and cannot be faked. It might be an iris or retina scan, or facial recognition. It might be measuring a vein pattern or hand geometry. That measurement might be a hand scan or a fingerprint. Instead of using badges, punch cards, or PIN codes, a biometric time clock uses a unique body measurement when employees clock in. What Is A Biometric Time Clock?Ī biometric time clock does away with the traditional time clock.
Time clocks give you crucial data.īiometric time clocks provide even better data. Hopefully, you don’t need to be convinced as to why you need to use a time clock. You can’t make solid adjustments without data. That means being able to adjust quickly to change. Your business exists in a time when maximum flexibility is required in almost every industry. Or maybe they have no idea how bad it isn’t working for them. Some companies are so into the honor system, they don’t even use a time clock.
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